Kwote Beta

Quotes that look as good as your work.

Type the job once. Kwote turns it into a PDF on your letterhead and emails it from your own address.

Free during the beta. No card.

A sample quote, as Kwote prints it.

From quote to inbox

  • The PDF makes itself. A4, on your letterhead, in one click.
  • The email writes itself. Your wording, filled in with the client, number and total.
  • Clear at a glance. The total and deposit on quotes, and your banking details on invoices, are in the email itself.
  • From your own address. Connect your mailbox once. Your logo and the PDF go with every email, and replies come straight back to you.
  • Nothing to remember. Sending marks it sent and records who got it, and when.

From Klipbank Paving (Pty) Ltd <quotes@klipbank.example>

To Example Architects

Subject Quote Q-2026-042 from Klipbank Paving (Pty) Ltd

File Quote Q-2026-042.pdf

KLIPBANK PAVING
Quotation
Q-2026-042

Good day

Please find attached Quote Q-2026-042.
Driveway and garden path – 58 m²

Kind regards
Sam Nel
Klipbank Paving (Pty) Ltd
021 000 0000

ProjectDriveway and garden path – 58 m²
Date2026-10-05
Valid until2026-11-04
Total incl. VATR80 260.80
Deposit 70%R56 182.56

The full quotation is attached as Quote Q-2026-042.pdf.

Klipbank Paving (Pty) Ltd · Reg 2024/000000/07 · VAT 4000000000
Unit 4, 18 Example Road, Montague Gardens, Cape Town 7441
021 000 0000 · quotes@klipbank.example

From first quote to final payment

  1. Quote
  2. Send
  3. Accept
  4. Deposit invoice
  5. Final invoice
  6. Paid
  • Numbered for you

    Quotes, deposit invoices and final invoices are dated and numbered automatically.

  • VAT or no VAT

    Registered for VAT or not, or both under two business names, each with its own banking.

  • Totals that add up

    Sections, subtotals, VAT and the deposit are worked out as you type.

  • Safe revisions

    Change a sent quote as a new revision. The original stays on record.

  • Deposit and final invoice

    Turn an accepted quote into either one with a click.

  • Room for the office

    Add staff, each with their own sign-in.

Print themes

Pick one for the business, a client or a single document. The email matches it.

Klipbank Paving (Pty) Ltd · Reg 2024/000000/07
Unit 4, 18 Example Road, Montague Gardens, Cape Town 7441
quotes@klipbank.example · 021 000 0000
Quotation
Quote noQ-2026-042
Date2026-10-05
Valid until2026-11-04
Our VAT no4000000000
Client
House Example
c/o Example Architects
12 Sample Street
Pinelands
Cape Town 7405
Site
12 Sample Street, Pinelands
Area: 58 m²
Driveway and garden path – 58 m²
Thank you for the opportunity to quote for your new driveway and garden path.
ItemDescriptionAmount (R)
1Driveway · 48 m²
1.1
Excavate the existing driveway to 150mm, cart away the spoil and compact the sub-base.
6 500.00
1.2
Supply and install a 100mm G5 base layer, compacted in two lifts, with a concrete edge restraint on both sides.
14 250.00
1.3
Supply and lay 60mm charcoal interlocking pavers in a herringbone pattern on a 30mm river sand bed.
48 m² @ R739.00
35 472.00
Section 156 222.00
2Garden path · 10 m²
2.1
Lift the old slabs, level and lay 50mm sandstone cobbles with a two-row border.
8 950.00
2.2
Supply and install edging along both sides of the path.
12 lm @ R385.00
4 620.00
Section 213 570.00
Subtotal excl. VAT69 792.00
VAT @ 15%10 468.80
Total incl. VATR 80 260.80
Deposit 70%56 182.56
Terms. 70% deposit on acceptance, balance on completion. Prices include materials, labour and removal of rubble. Quote valid for 30 days.
Banking
Example Bank · Klipbank Paving (Pty) Ltd · Business cheque
Acc 0000 000 000 · Branch 000000
Ref Q-2026-042

From Klipbank Paving (Pty) Ltd <quotes@klipbank.example>

To Example Architects

Subject Quote Q-2026-042 from Klipbank Paving (Pty) Ltd

File Quote Q-2026-042.pdf

KLIPBANK PAVING
Quotation
Q-2026-042

Good day

Please find attached Quote Q-2026-042.
Driveway and garden path – 58 m²

Kind regards
Sam Nel
Klipbank Paving (Pty) Ltd
021 000 0000

ProjectDriveway and garden path – 58 m²
Date2026-10-05
Valid until2026-11-04
Total incl. VATR80 260.80
Deposit 70%R56 182.56

The full quotation is attached as Quote Q-2026-042.pdf.

Klipbank Paving (Pty) Ltd · Reg 2024/000000/07 · VAT 4000000000
Unit 4, 18 Example Road, Montague Gardens, Cape Town 7441
021 000 0000 · quotes@klipbank.example

Questions

Do I need to install anything?
No. Kwote runs in your browser. The first time you sign in, you also set up an authenticator app on your phone. After that, Face ID, a fingerprint or your PIN is enough.
Where is my data kept?
On Amazon's servers in Frankfurt, in a database that only your business uses. It is backed up every day.
Which email does it send from?
Your own: Gmail with an app password, or any mailbox that allows SMTP sending.
Can I leave?
Any time. You can download a full backup and a spreadsheet of your documents first.

Free during the beta

Every feature, free until version 1. We'll tell you in writing before anything is charged. Kwote is by invitation: request an invite and we'll set you up.

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